top of page

BUSINESS ADMINISTRATOR

We are seeking a colleague to be a part of our team as a Business Administrator.
 

Are you looking to be a key part of a team driving innovation across exciting sectors such as space and quantum? We are seeking a professional to be an integral part of our team, providing comprehensive business support services and management of our London head office and satellite offices (Edinburgh and Cardiff) to enable our expert team of scientists to deliver with maximum quality and efficiency.

  • Position: Business Administrator

  • Salary: £30k-35k (Depending on Experience) per annum + pension 

  • Hours: Full-time (potential for flexible working) 

  • Location: Vauxhall, London, UK (other locations available, potential for flexible working

JOB DESCRIPTION

Responsibilities

  • Intensive diary and inbox management, responding to messages, emails and phone calls, and coordinating meetings and appointments.

  • Managing internal team meetings

  • Tracking and managing projects

  • HR responsibilities (payroll, banking, recruitment, onboarding & offboarding of employees, preparing contracts, managing background checks etc)

  • Secretarial and administrative support in a well organised and timely manner

  • Front office (screen and direct emails, distribute correspondence, handle, or direct the requests and queries to the right team member)

  • Monitor and order office supplies, procurement of materials

  • Develop and maintain office and electronic filing systems, monitor, create and update policies and certificates

  • Arrange travel including visa procedures, flight and other means of travel tickets, accommodation, social activities, organise company day-outs

  • Manage company finances (monitor cashflow, manage invoices, purchase orders and sales orders)

  • Manage, record, track and pay for expenses, rents, subscriptions etc

Candidate

All candidates for this role must have the right to work in the UK.

 

  • Qualifications: None required.​

  • Experience:​

    • Experience in a similar administrative role.

    • Knowledge of business processes and administration (e.g. contracts, payroll, invoicing, etc.).

    • Experience of Xero, Quickbooks or other accounting platforms.

  • Skills:

    • Willing to roll sleeves up and get stuck in.

    • Comfortable approaching people and building relationships.

    • Enjoy working as part of a team in a fast-paced environment.

    • Interested in science and technology.

    • Proficient IT Skills (MS Office, MS Outlook).

    • Experience with Excel.

    • Propensity to learn new software platforms.

    • Strong numeracy skills.

    • Diligent and detail oriented.

    • Can work independently and can take initiative.

    • Can foresee crises before they occur.

    • Attention to detail.

    • Strong organisational skills including ability to prioritise, flexible, resilient under pressure and decisive with ability to deliver quickly and to a high standard.

  • Preferred:

    • Project management experience.

    • Accounting / Finance certifications.

  • Apply: Please send your up-to-date CV with a short cover letter/note, explaining why this position is ideal for you, to recruitment@exotopic.com

bottom of page